Choosing an Event Location
When planning a repeat event, often your race location is already decided for you. However, if you are spearheading a brand new race and fundraiser finding a suitable venue may fall under your responsibility.
When choosing a location there are several factors you’ll need to consider. These are a few things that should come to mind when you are brainstorming location ideas.
Are you allowed to hold it there?
This seems like an almost juvenile question, but it should be the first thing you ask. Your community may be filled with parks, neighborhoods and school tracks, but there may also be restrictions on if and when an event can be hosted there. If a park seems ideal you’ll need to contact your local Department of Parks and Recreation to determine availability. A scenic route that covers roadways will need approval from the city and local law enforcement. A school track will require agreement and cooperation with the local school itself and likely the school corporation.
How tough do you want it to be?
Consider the terrain, hills, width of the pathway, etc. If you are doing a short 1 mile fun run for families you may want to steer clear of tough courses that include hills. However, if you are putting together a 5 or 10 K that will draw some serious runners you might want the course to be a bit more challenging.
Is the scenery important?
I think it is safe to say that we are all more drawn to courses that have some eye appeal. No one wants to run or walk long distances without at least something a bit interesting to look at. Is your city a focus of the event? Then maybe a course through historic downtown is a good match. If the event supports a local organization such as a hospital, setting the path to go by this location if it is possible is a good reminder to those participating as to why they are there.
Each venue has its pros and cons. Here are few things to think about when considering the following locations.
Park
Parks are ideal because there is typically less vehicle traffic. Even if roads do allow traffic, it can easily be controlled. On the other hand, if you are using running paths for the course, these can get crowded if you have a large number of participants.
When it comes to parks they offer a lot for eye appeal and scenery. It can be an opportunity to offer a more nature-focused experience to your participants. In addition, if there are covered shelters located in the park for use this will eliminate the need for you to rent tents to protect the registration, prize station and refreshments in case of rain. Picnic tables can also serve as your tables and chairs.
Scenic Route
A historic route through your community or a jog through local neighborhoods makes for a pleasant course. Roads provide plenty of space for your participants to spread out and set their own pace. With this location you’ll have to do a lot of organizing to get roads blocked, but it is worth it if you are hosting a large event and perhaps wish to draw attention to it for increased participation next year.
School Track
Many relay-type races are located at school tracks. This is a good location for that type of event because you keep everyone in the same area. There is also no need to block roads and the school itself provides ample parking for participants. For long runs, however, it can be a bit boring to go around and around in a circle. If this is your choice, though, you can make it work. The key is to keep things interesting. Provide a lot of action around the area with booths and community support. This will result in the feel of something similar to a big party and make the repetitive laps less boring.
Planned a race before, or participated in one? What is your preferred venue?
Photo by Bo Hammarberg, www.freereangestock.com
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